{"id":47302,"date":"2020-01-06T09:23:26","date_gmt":"2020-01-06T14:23:26","guid":{"rendered":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/?page_id=47302"},"modified":"2023-08-26T13:33:50","modified_gmt":"2023-08-26T17:33:50","slug":"event-planning-at-bu-wheelock","status":"publish","type":"page","link":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/event-planning-at-bu-wheelock\/","title":{"rendered":"Event Planning"},"content":{"rendered":"<p>BU Wheelock Event Planning is available to advise faculty and staff with all aspects of event planning. While you are free to plan and book your own meetings, we can support you with planning more complex events. Reach out to us for more information about:<\/p>\n<ul>\n<li>Adding your event to the BU Wheelock calendar<\/li>\n<li>Setting up event registration through Eventbrite<\/li>\n<li>Reserving an event venue<\/li>\n<li>and more<\/li>\n<\/ul>\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Get started<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">To contact Events Planning, fill out the <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/event-planning-at-bu-wheelock\/event-request-needs-form\/\">Event Request &amp; Needs form<\/a>. Please note conferences or other complex events often require 10-12 months to plan (best practices).<br \/>\n<\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Event registration<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">Eventbrite is BU Wheelock&#8217;s preferred method of event registration. contact us for more information. When setting up your Eventbrite registration, you may use these <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/event-planning-at-bu-wheelock\/eventbrite-graphics\/\">preapproved graphics<\/a>.<\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Meeting room reservations<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">BU Wheelock meeting rooms can be reserved through Outlook. For information on how to reserve a meeting room at 2 Silber Way or on the Fenway Campus, visit <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/facilities\/room-reservations\/\">Room Reservations<\/a>.<br \/>\n<\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Add an event to the BU Wheelock calendar<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">Please list any events you plan on the <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/news-stories-events\/calendar\/\">BU Wheelock calendar<\/a>. We&#8217;ll review and approve your event listing within one business day, and will reach out to you if we have any questions about your listing. You may be contacted if your event conflicts with another Wheelock event or if we have other suggestions to make your event more successful.<\/p>\n<p><strong>Note: Events must be on the BU Wheelock calendar to be considered for promotion by BU Wheelock Marketing &amp; Communications.<\/strong><\/p>\n<p>For guidance on writing effective event descriptions, check out <a href=\"\/wheelock\/files\/2023\/04\/10-Tips-for-Writing-Great-Event-Descriptions.pdf\">10 Tips for Writing Great Event Descriptions<\/a>.<\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Interpreting services<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><\/p>\n<p><a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/interpreting-services\/\">Reserve interpreting services<\/a><\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Disability &amp; Access Services<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">Disability &amp; Access Services<\/p>\n<p>For information about creating accessible events, visit BU&#8217;s <a href=\"https:\/\/www.bu.edu\/disability\/making-your-event-accessible%e2%80%af\/\">Disability &amp; Access Services<\/a>.<\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Event promotion<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\">To promote your event, first be sure to list it on the <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/news-stories-events\/calendar\/\">BU Wheelock calendar<\/a>. For guidance on writing effective event descriptions, check out <a href=\"\/wheelock\/files\/2023\/04\/10-Tips-for-Writing-Great-Event-Descriptions.pdf\">10 Tips for Writing Great Event Descriptions<\/a>.<\/p>\n<p>Reach out to <a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/marketing-communications\/marketing-communications-contact-form\/\">Marketing &amp; Communications<\/a> to let them know about the event. Where appropriate, they will promote on the BU Wheelock social media channels and may be in touch to discuss other promotion. <strong>Events must be listed on the BU Wheelock calendar to be considered for promotion.<\/strong><\/p>\n<p><\/div>\n<\/div>\n\n<div class=\"bu_collapsible_container \" id=\"masters\" aria-live=\"polite\" data-customize-animation=\"false\"><h3 class=\"bu_collapsible\" aria-expanded=\"false\"tabindex=\"0\" role=\"button\">Student events<\/h3><div class=\"bu_collapsible_section\" style=\"display: none;\"><br \/>\nPlease direct students who wish to plan events at BU Wheelock to Student Services by emailing <a href=\"mailto:whestu@bu.edu\">whestu@bu.edu<\/a> or calling 617-353-3177.<\/p>\n<p><\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>BU Wheelock Event Planning is available to advise faculty and staff with all aspects of event planning. While you are free to plan and book your own meetings, we can support you with planning more complex events. Reach out to us for more information about: Adding your event to the BU Wheelock calendar Setting up [&hellip;]<\/p>\n","protected":false},"author":4902,"featured_media":0,"parent":65568,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"bu-publication":[],"_links":{"self":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/47302"}],"collection":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/users\/4902"}],"replies":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/comments?post=47302"}],"version-history":[{"count":40,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/47302\/revisions"}],"predecessor-version":[{"id":72098,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/47302\/revisions\/72098"}],"up":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/65568"}],"wp:attachment":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/media?parent=47302"}],"wp:term":[{"taxonomy":"bu-publication","embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/bu-publication?post=47302"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}