{"id":11604,"date":"2012-06-20T14:42:45","date_gmt":"2012-06-20T18:42:45","guid":{"rendered":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/?page_id=11604"},"modified":"2023-08-28T14:13:29","modified_gmt":"2023-08-28T18:13:29","slug":"room-reservations","status":"publish","type":"page","link":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/resources\/faculty-staff\/facilities\/room-reservations\/","title":{"rendered":"Room Reservations"},"content":{"rendered":"<h4><em><strong>How to Reserve a Room<\/strong><\/em><em><strong><\/strong><\/em><\/h4>\n<p>Note: To reserve a BU Wheelock room at 2 Silber Way or 621 Comm Ave., you will need to use Outlook. Even if you don\u2019t use Outlook as your primary email platform, faculty and staff can use this website below to reserve a room. \u00a0Students should ask a faculty member or administrative assistant for help booking a room if they cannot get into this website.<\/p>\n<p>1. Go to <a href=\"https:\/\/outlook.office.com\/calendar\/view\/week\">https:\/\/outlook.office.com\/calendar\/view\/week<\/a> .<\/p>\n<p>2. After logging in with your full email address and BU credentials, you will see your Outlook calendar.<\/p>\n<p>3. Click on <strong>New Event<\/strong> in the upper left corner (<strong>or<\/strong>, if you already have a meeting scheduled, open that event to edit it).<img loading=\"lazy\" src=\"\/wheelock\/files\/2022\/08\/Outlook-room-reservations-650x263.png\" alt=\"\" class=\"alignnone wp-image-59956 size-medium\" width=\"650\" height=\"263\" \/><\/p>\n<p>4. Set up your meeting as usual and then click into the \u201c<strong>Search for a room or location<\/strong>\u201d field. You will not be able to see the rooms until you enter your meeting information.<\/p>\n<p><img loading=\"lazy\" src=\"\/wheelock\/files\/2022\/08\/Outlook-room-reservations2.png\" alt=\"\" class=\"wp-image-59957 size-full alignnone\" width=\"315\" height=\"258\" \/><\/p>\n<p>5. Then, click on the bottom option, \u201c<strong>Browse with room finder.&#8221;<\/strong><\/p>\n<p><img loading=\"lazy\" src=\"\/wheelock\/files\/2022\/08\/Outlook-room-reservations3-324x300.png\" alt=\"\" class=\"wp-image-59958 size-medium alignnone\" ol=\"\" width=\"324\" height=\"300\" \/><\/p>\n<p>6. In the Room Finder box that will open on the right, under \u201cBuilding,&#8221; type in <strong>WCEHD <\/strong>(see example below). You must begin typing for it to show this.<\/p>\n<p><img loading=\"lazy\" src=\"\/wheelock\/files\/2022\/08\/Outlook-room-reservations4-122x300.png\" alt=\"\" class=\"wp-image-59959 alignnone\" width=\"122\" height=\"300\" \/><\/p>\n<p>7. Choose the room you would like.<\/p>\n<p>8. Once you choose a room, you can click on <strong>Scheduling Assistant<\/strong> to double-check that it is available when you need it.<\/p>\n<p>9. If it is, click <strong>Done<\/strong> and then click on the <strong>Send<\/strong> button if you are ready to send the invitation to your participants.<\/p>\n<p><em><strong><img loading=\"lazy\" src=\"\/wheelock\/files\/2022\/08\/Outlook-room-reservations5-486x300.png\" alt=\"\" class=\"wp-image-59963 size-medium alignnone\" width=\"486\" height=\"300\" \/><\/strong><\/em><\/p>\n<p><em><strong>Important Reminders<\/strong><\/em><\/p>\n<ul>\n<li>Priority is given to academic courses. Space requests submitted before the start of the academic semester will be approved after class locations and times have been confirmed.<\/li>\n<li>Students, faculty, staff, and visitors are expected to follow the room reservation policy.<\/li>\n<li>Space is limited. We encourage that you submit room reservations requests five business days before an event.<\/li>\n<li>Cleaning supplies will be available in each room, and you are responsible for wiping anything you touched in the space before the end of your reservation.<\/li>\n<\/ul>\n<ul><\/ul>\n<p>&nbsp;<\/p>\n<p><em><strong>Updated 8\/15\/2022<\/strong><\/em><\/p>\n<div style=\"position: absolute; left: -10000px; top: 90px; width: 1px; height: 1px; overflow: hidden;\" class=\"mcePaste\" id=\"_mcePaste\">\n<table border=\"0\">\n<tbody>\n<tr>\n<td>Ryan Library, 621 Commonwealth Avenue<\/td>\n<td>8-10 people, large conference table with chairs, and no electronics<\/td>\n<td><a href=\"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/z-old-website-structure\/faculty-staff\/on-campus\/room-reservations\/ryan-library\/\">Check Availability<\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>How to Reserve a Room Note: To reserve a BU Wheelock room at 2 Silber Way or 621 Comm Ave., you will need to use Outlook. Even if you don\u2019t use Outlook as your primary email platform, faculty and staff can use this website below to reserve a room. \u00a0Students should ask a faculty member [&hellip;]<\/p>\n","protected":false},"author":4857,"featured_media":0,"parent":41648,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"bu-publication":[],"_links":{"self":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/11604"}],"collection":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/users\/4857"}],"replies":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/comments?post=11604"}],"version-history":[{"count":52,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/11604\/revisions"}],"predecessor-version":[{"id":72245,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/11604\/revisions\/72245"}],"up":[{"embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/pages\/41648"}],"wp:attachment":[{"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/media?parent=11604"}],"wp:term":[{"taxonomy":"bu-publication","embeddable":true,"href":"https:\/\/id-kayla.cms-devl.bu.edu\/wheelock\/wp-json\/wp\/v2\/bu-publication?post=11604"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}